The COI Administrator will be out of the office Monday, January 6 through Friday, January 17, 2013, returning on Tuesday, January 21, 2014.  Answers to frequent inquiries can be found below.  If you have any questions that are not addressed, please contact the COI Office, Dr. Adam Schultz, through the ORI administrative assistant, Julie Meier at 541-737-4933.

Frequently Asked Questions

  1. Is this a legitimate email?
  2. How do I login to the COI system if I don't have an ONID/can't remember my password?
  3. Do I have to complete a COI disclosure?
  4. How do I complete a COI disclosure?
  5. I am not an OSU employee; how do I complete an OSU disclosure form?
  6. Do I have to take COI training?
  7. Can I take an alternative COI training?
  8. How do I complete COI training?
  9. How do I answer the COI questions on Cayuse proposals?

Other frequently asked COI questions and their answers can be found at http://oregonstate.edu/research/coi/about-conflict-interest-program/faculty-guidance-and-frequently-asked-questions-faqs

 

Is this a legitimate email?

The COI online system facilitates COI disclosure for OSU investigators.  When an investigator must complete a COI disclosure form for the first time or a previous disclosure form has expired, the COI system sends automated notifications using template email messages.  If the email came from “Conflict of Interest System” and asks you to login to https://secure.oregonstate.edu/research/coi/ to complete some action, it is a legitimate email and it can be trusted.

Remember, notifications from the COI system will never ask for any personal information, including your ONID password.  These notifications will only indicate that you have to perform some action and provide a link to the system to enable you to do so.

 

How do I login to the COI system if I don’t have an ONID account/can’t remember my password?

ONID accounts are administered by the Community Network and questions regarding how to set them up can be addressed by the OSU Computer Helpdesk at 541-737-3474 or at the ONID website, http://onid.oregonstate.edu/.

To reset your password, go here: https://secure.onid.oregonstate.edu/cgi-bin/chpw?type=want_auth.

 

Do I have to complete a COI disclosure?

The following individuals have to complete an annual COI declaration:

  1. All Professorial Faculty 
  2. Research Associates 
  3. Post-Doctoral Scholars and Fellows 
  4. Individuals who serve or intend to serve as an investigator on a sponsored project regardless of sponsor 
  5. Any other individual who is requested to complete a form by a unit head, dean or the COI Officer

Note: An "investigator" is any individual who is responsible for the design, conduct or reporting of OSU research and is not defined by faculty rank or title.

If you are professorial faculty, a research associate or a post-doctoral fellow/scholar, you should have received a notification from the online system indicating your requirement to complete a Declaration. All other individuals can self-identify the need to complete a Declaration or will be individually set to complete a form as they fall into any of the above categories.

 

How do I complete a COI disclosure?

Login to the COI online system using your ONID credentials at https://secure.oregonstate.edu/research/coi/.

Individuals Required to Complete a Form: Once logged in, select “Create Draft” in the left-hand navigation panel to start a new disclosure form.  If you have submitted a COI form after August 1, 2012, your previous disclosures will be copied to the new form.

Individuals Not Set to Complete a Form: If you are not automatically set to complete a form, you can self-indicate the need to fill out a Declaration.  Once you’ve logged in, the home page includes the ability to self-indicate under the “Need to Complete a Declaration?” heading.  Select “Create a declaration” and you will be directed to the COI disclosure form.

 

I am not an OSU employee; how do I complete an OSU disclosure form?

In some cases, non-OSU employees have to complete an OSU COI disclosure form.  If you are a sub-recipient on a Public Health Service (PHS) award, are an in-coming faculty member who is submitting a proposal in Cayuse, or are otherwise identified as needing to complete a COI form but do not have access to the COI online system, please contact the Office of Sponsored Programs for more information.

Please contact the appropriate Grant and Contract Specialist in Sponsored Programs (main line 541-737-4933) and indicate that you are not an OSU employee and therefore cannot access the COI system to make a COI disclosure and he or she will provide further instructions.

 

Do I have to take COI Training?

An individual who must complete an annual COI declaration must also complete COI training.  Those required to complete the annual form (and therefore training) are:

  1. All Professorial Faculty 
  2. Research Associates 
  3. Post-Doctoral Scholars and Fellows 
  4. Individuals who serve or intend to serve as an investigator on a sponsored project regardless of sponsor 
  5. Any other individual who is requested to complete a form by a unit head, dean or the COI Officer

 Instructions on how to complete the COI training can be found at http://research.oregonstate.edu/coi/coi-training.

 

Can I take an alternate COI Training?

No.  OSU policy and federal regulation require that two aspects of COI training be specific to OSU - training on OSU's policy and training on OSU disclosure responsibilities.  Only training offered through OSU's conflict of interest program can satisfy the COI training requirement.

 

How do I complete COI Training?

COI training is facilitated through the CITI (pronounced “city”) training modules, which are also used for IRB and IACUC training.  Instructions for new and returning users to CITI on how to complete COI training through CITI can be found at http://research.oregonstate.edu/coi/coi-training.

 

How do I answer the COI questions on Cayuse proposals?

First COI Question: This refers to whether all appropriate individuals on the proposal have completed an annual COI disclosure form as identified above in Do I have to complete a COI disclosure?

Second COI Question: This refers to whether any of the investigators on the proposal have a financial interest that relates to the proposed project.  If you or any of your research team have a financial interest that in some way relates to the project (including investigators with an identified COI and management plan), check "yes".  If you have answered "yes", please email the COI Officer, Dr. Adam Schultz, at Adam.Schultz@oregonstate.edu with the following information:

  1. Cayuse proposal number
  2. PI and title of the project
  3. Name of the investigator with the financial interest
  4. Nature of the financial interest
  5. How the project relates to the financial interest

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Coverage of COI Program