- Administrative Offices
- Centers and Institutes
The COI Administrator will be out of the office Monday, January 6 through Friday, January 17, 2013, returning on Tuesday, January 21, 2014. Answers to frequent inquiries can be found below. If you have any questions that are not addressed, please contact the COI Office, Dr. Adam Schultz, through the ORI administrative assistant, Julie Meier at 541-737-4933.
Other frequently asked COI questions and their answers can be found at http://research.oregonstate.edu/coi/about-conflict-interest-program/faculty-guidance-and-frequently-asked-questions-faqs
The COI online system facilitates COI disclosure for OSU investigators. When an investigator must complete a COI disclosure form for the first time or a previous disclosure form has expired, the COI system sends automated notifications using template email messages. If the email came from “Conflict of Interest System” and asks you to login to https://secure.oregonstate.edu/research/coi/ to complete some action, it is a legitimate email and it can be trusted.
Remember, notifications from the COI system will never ask for any personal information, including your ONID password. These notifications will only indicate that you have to perform some action and provide a link to the system to enable you to do so.
ONID accounts are administered by the Community Network and questions regarding how to set them up can be addressed by the OSU Computer Helpdesk at 541-737-3474 or at the ONID website, http://onid.oregonstate.edu/.
To reset your password, go here: https://secure.onid.oregonstate.edu/cgi-bin/chpw?type=want_auth.
The following individuals have to complete an annual COI declaration:
Note: An "investigator" is any individual who is responsible for the design, conduct or reporting of OSU research and is not defined by faculty rank or title.
If you are professorial faculty, a research associate or a post-doctoral fellow/scholar, you should have received a notification from the online system indicating your requirement to complete a Declaration. All other individuals can self-identify the need to complete a Declaration or will be individually set to complete a form as they fall into any of the above categories.
Login to the COI online system using your ONID credentials at https://secure.oregonstate.edu/research/coi/.
Individuals Required to Complete a Form: Once logged in, select “Create Draft” in the left-hand navigation panel to start a new disclosure form. If you have submitted a COI form after August 1, 2012, your previous disclosures will be copied to the new form.
Individuals Not Set to Complete a Form: If you are not automatically set to complete a form, you can self-indicate the need to fill out a Declaration. Once you’ve logged in, the home page includes the ability to self-indicate under the “Need to Complete a Declaration?” heading. Select “Create a declaration” and you will be directed to the COI disclosure form.
In some cases, non-OSU employees have to complete an OSU COI disclosure form. If you are a sub-recipient on a Public Health Service (PHS) award, are an in-coming faculty member who is submitting a proposal in Cayuse, or are otherwise identified as needing to complete a COI form but do not have access to the COI online system, please contact the Office of Sponsored Programs for more information.
Please contact the appropriate Grant and Contract Specialist in Sponsored Programs (main line 541-737-4933) and indicate that you are not an OSU employee and therefore cannot access the COI system to make a COI disclosure and he or she will provide further instructions.
An individual who must complete an annual COI declaration must also complete COI training. Those required to complete the annual form (and therefore training) are:
Instructions on how to complete the COI training can be found at /coi/conflict-interest-training.
No. OSU policy and federal regulation require that two aspects of COI training be specific to OSU - training on OSU's policy and training on OSU disclosure responsibilities. Only training offered through OSU's conflict of interest program can satisfy the COI training requirement.
COI training is facilitated through the CITI (pronounced “city”) training modules, which are also used for IRB and IACUC training. Instructions for new and returning users to CITI on how to complete COI training through CITI can be found at /coi/conflict-interest-training.
First COI Question: This refers to whether all appropriate individuals on the proposal have completed an annual COI disclosure form as identified above in Do I have to complete a COI disclosure?
Second COI Question: This refers to whether any of the investigators on the proposal have a financial interest that relates to the proposed project. If you or any of your research team have a financial interest that in some way relates to the project (including investigators with an identified COI and management plan), check "yes". If you have answered "yes", please email the COI Officer, Dr. Adam Schultz, at Adam.Schultz@oregonstate.edu with the following information: