Answers to frequent inquiries can be found below.  If you have questions that are not addressed, please send an email or leave a voicemail with the RCOI Program Office (COI@oregonstate.edu; 541-737-4692).

 

Frequently Asked Questions

Security:

  1. Is this a legitimate email?
  2. How do I login to iRIS if I don't have an ONID/can't remember my password?

Disclosure:

  1. Do I have to complete a COI disclosure form?
  2. How do I complete a COI disclosure form?
  3. I have already completed a COI disclosure/training; why did I receive an email indicating I haven't?

Training:

  1. Do I have to take COI training?
  2. Can I take an alternative COI training?
  3. How do I complete COI training?
  4. I have already completed a COI disclosure/training; why did I receive an email indicating I haven't?

Cayuse:

  1. How do I answer the COI questions on Cayuse proposals?

 

Other frequently asked COI questions and their answers can be found at http://research.oregonstate.edu/coi/about-conflict-interest-program/faculty-guidance-and-frequently-asked-questions-faqs

 

Is this a legitimate email?

iRIS is the OSU's new online disclosure system.  When an investigator must complete a COI disclosure form for the first time or a previous disclosure form has expired, iRIS will send automated notifications using template email messages.  If the email came from “oregonstate@west.imedris.net” and asks you to login to https://oregonstate.imedris.net to complete some action, it is a legitimate email and it can be trusted.

Remember, notifications from iRIS will never ask for any personal information, including your ONID password.  These notifications will only indicate that you have to perform some action and provide a link to the system to enable you to do so.

 

How do I login to iRIS if I don’t have an ONID account/can’t remember my password?

ONID accounts are administered by the Community Network and questions regarding how to set them up can be addressed by the OSU Computer Helpdesk at 541-737-3474 or at the ONID website, http://onid.oregonstate.edu/.

To reset your password, go here: https://secure.onid.oregonstate.edu/cgi-bin/chpw?type=want_auth.

 

Do I have to complete a COI disclosure form?

The following individuals have to complete an annual COI disclosure form:

  1. All Professorial Faculty 
  2. Research Associates 
  3. Post-Doctoral Scholars and Fellows 
  4. Individuals who serve or intend to serve as an investigator on a sponsored project regardless of sponsor 
  5. Any other individual who is requested to complete a form by a unit head, dean or the RCOI Officer

Note: An "investigator" is any individual who is responsible for the design, conduct or reporting of OSU research and is not defined by faculty rank or title.

If you are professorial faculty, a research associate or a post-doctoral fellow/scholar, you should receive a notification from iRIS indicating your requirement to complete a disclosure form. All other must be individually set to complete a form, and can request such access using this webform: Request iRIS Access Form.

 

How do I complete a COI disclosure form?

Login to iRIS using your ONID credentials at https://oregonstate.imedris.net.

Visit the iRIS Webpage for guidance on navigating the iRIS system and completing your annual COI form

 

 

I have already completed a COI disclosure/training; why did I receive an email indicating that I haven't?

The Policy on Research Conflicts of Interest has two requirements: (1) an annual COI disclosure form that is completed through OSU’s COI online system; and (2) COI training that is facilitated through the CITI Program, an external site.

Both requirements must be met by “investigators”, who are individuals responsible for the design, conduct and reporting of OSU research, including supervising or advising OSU students involved in OSU research.

If you received an email from iRIS, then you have been notified that your annual COI disclosure form has expired or has not yet been submitted.  See: How do I complete a COI disclosure?

If you received an email from your unit head or from a COI staff member (email address: COI@oregonstate.edu) referencing training, then you have not yet completed COI training.  COI training must be completed every four years if you receive funds from a Public Health Service (PHS) agency, including the National Institutes of Health (NIH); otherwise, for all other investigators, training is a one-time requirement.  See: How do I complete COI Training?

 

Do I have to take COI Training?

An individual who must complete an annual COI disclosure form must also complete COI training.  Those required to complete the annual form (and therefore training) are:

  1. All Professorial Faculty 
  2. Research Associates 
  3. Post-Doctoral Scholars and Fellows 
  4. Individuals who serve or intend to serve as an investigator on a sponsored project regardless of sponsor 
  5. Any other individual who is requested to complete a form by a unit head, dean or the COI Officer

 Instructions on how to complete the COI training can be found at /coi/conflict-interest-training.

 

Can I take an alternate COI Training?

OSU Employees:  No; OSU policy and federal regulation require that two aspects of COI training be specific to OSU - training on OSU's policy and training on OSU disclosure responsibilities.  Only training offered through OSU's conflict of interest program can satisfy the COI training requirement.

Courtesy Faculty: Maybe; if your primary employment is with an institution of higher education or a government agency, you may have completed a COI-specific training through your primary employer that could count toward OSU's COI training requirement.  Email COI@oregonstate.edu with documentation of your completed training or contact information for your primary employer who can confirm completion of training.

 

How do I complete COI Training?

COI training is facilitated through the CITI (pronounced “city”) training modules, which are also used for IRB and IACUC training.  Instructions for new and returning users to CITI on how to complete COI training through CITI can be found at /coi/conflict-interest-training.

 

How do I answer the COI questions on Cayuse proposals?

First COI Question: This refers to whether all appropriate individuals on the proposal have completed an annual COI disclosure form as identified above in Do I have to complete a COI disclosure?

Second COI Question: This refers to whether any of the investigators on the proposal have a financial interest that relates to the proposed project.  If you or any of your research team have a financial interest that in some way relates to the project (including investigators with an identified COI and management plan), check "yes".  If you have answered "yes", please email the RCOI Officer, Anita Eisenstadt, at COI@oregonstate.edu with the following information:

  1. Cayuse proposal number
  2. PI and title of the project
  3. Name of the investigator with the financial interest
  4. Nature of the financial interest
  5. How the project relates to the financial interest

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