Question: I need the Oregon State University Animal Welfare Assurance number for my grant application.  What is that number?

Answer:  Grant applications often ask for a “PHS Animal Welfare Assurance Number”.  Our Assurance Number is: D16-00145, valid until May 31, 2019.

 

Question: What is OSU's USDA Research Facility Registration number?

Answer:  Our USDA Registration number has 2 parts:  Certificate: 92-R-0041; Customer: 503605

 

Question: Is OSU's Animal Care and Use Program accredited by AAALAC, International?

Answer:   Yes, the OSU Animal Care and Use Program is accredited by AAALAC, International.  Our most recent site visit took place on October 9-10, 2017.

 

Question: Who needs to be listed on an IACUC Protocol?

Answer:   The Principal Investigator, and anyone that comes into direct contact with live animals for all research, testing, training, or teaching purposes, unless exempted by a written agreement or MOU. 

 

Question: What are the minimum requirements for participants to be listed on an IACUC Protocol?

Answer:  Both the IACUC Protocol and Personnel Amendment forms list prerequisite educational and occupational health program requirements, along with links for easy access.

 

Question: What is the review process for IACUC Protocols and Amendments?

Answer:  Please refer to the IACUC Protocol review process page on our website.

 

Question: What is the typical IACUC Protocol turn-around time for review and approval? What about for amendments and annual reports?

Answer:  From the date of submission, the median turn-around time is usually less than 6 weeks for protocols, less than 3 weeks for amendments, and less than 2 weeks for protocol annual reports.

 

Question: When can I submit an amendment instead of writing a new Protocol?

Answer:  An approved IACUC protocol can be amended to include changes if the changes are consistent with the original protocol scope and objectives.  We recommend submitting your protocol amendment at least 4 weeks before you plan to incorporate the requested changes.

Examples of amendments include:

  • Change in protocol title
  • Change in funding source
  • Change of Principal Investigator (PI)
  • Addition or deletion of protocol Participants 
  • Addition or change of IACUC-approved locations for animal housing or procedures
  • Request to add additional animals
  • Request to add additional strains or species 
  • Modifications regarding use of drugs or compounds, dosing, and route of administration
  • Modifications regarding use of anesthetics, analgesics, and peri-operative animal care
  • Modification or addition of procedures performed with animals
  • Changes to methods of euthanasia

If the proposed changes do not fit with the scope and objectives of the original protocol, a new IACUC Protocol should be submitted. 

 

Question: How long does an IACUC protocol approval last before expiration?

Answer:  IACUC protocols may describe plans for animal care and use for up to 3 years.  IACUC-approved protocols come with a protocol approval letter that lists annual and final (3-year) expiration dates.  These dates are also listed at the top of your approved protocol.

 

Question: How can I continue work past the annual expiration dates?

Answer:  Submit an annual report form to the IACUC for review prior to each annual expiration date.  We recommend submitting your annual report approximately 4 weeks in advance of the exipration date.

 

Question: How can I continue work past the final expiration date of an IACUC protocol?

Answer:  If you want to continue work beyond the 3-year (final) expiration date, you must receive a new IACUC approval letter for your updated IACUC protocol submission prior to the 3-year expiration date of your expiring protocol.  We recommend submitting your updated IACUC protocol at least 8 weeks in advance of the final exipration date.

 

Question: What does Protocol-Grant Congruency refer to?

Answer:  Some funding agencies require verification that an IACUC has reviewed and approved all animal care and use described in a funding proposal, prior to an award. 

At OSU, the IACUC office verifies that animal work described in a funding proposal is essentially the same (congruent) as that described in the IACUC-approved protocol. 

In order to do so, the PI must provide the IACUC office with timely and accurate project funding information and documentation.  

 

Question: What if OSU administers the funding, but the animal work is performed elsewhere?

Answer:  Our IACUC office is still responsible for verifying IACUC protocol-grant congruency if OSU administers funding for the project, regardless of the proposed site for the work, unless there is a written MOU that specifically describes a different procedure.

 

Question:  When does the IACUC committee meet?

Answer:  The committee is scheduled to meet on the second Wednesday of every month in LSPC 402, starting at 8:30 am. Please contact IACUC@oregonstate.edu to confirm if you plan to attend, as time and place may occasionally change.