**Guidelines and Evaluation Criteria Updated December 2014.

Current Solicitation:


Proposal Deadline: Monday, February 2, 2015 by 5:00 PM

Award Announcement: Approximately April 2015

Future Projected Deadlines:

Fall 2015 Solicitation - Deadline: Approximately October 2015


Funds from the General Research Fund (GRF) are awarded to faculty for research that is not otherwise supported by organized or directed programs. The intent of the GRF is to enable faculty to carry out scholarly, creative work that should lead to the pursuit of other funding sources, or promote the development of scholarly activities. Projects funded through the GRF could include: pilot research, emerging research opportunities, new research field or new research field for the investigator.


Faculty are only allowed one submission per solicitation.

Faculty with the rank of instructor and above are eligible to serve as Principal Investigator (PI). The Research Office does not restrict Research Associates from serving as PI; however, some colleges do. Therefore, approval by the dean of the unit must be received prior to submission of a proposal to the program. Faculty with courtesy appointments are not eligible to apply. Postdoctoral Scholars and Postdoctoral Fellows are not eligible to serve as the PI.

Proposals should be submitted with a PI only, no Co-Investigators.

The Research Council is interested in supporting new faculty. However, new faculty with uncommitted Research Office start-up funds are not eligible for consideration.

PIs may receive an award from the GRF program only one time in a 24-month period as the PI. PIs who apply after the 24-month period are only eligible if the required final report(s) from the previous Research Office Incentive Programs (GRF, RERF, or FRT) award(s) has been submitted. (see Other Requirements)

Award Information

Anticipated Funding Amount: $50,000

Estimated Number of Awards: 5

Maximum award is $10,000.

Applicants will be notified via email of award decisions. 

Matching Funds

None required for this program.


The Research Office will accept one resubmittal of a proposal. The proposal will be deemed a resubmittal if the PI proposes the same or substantially similar research or if a substantially similar proposal comes from the same academic unit (i.e., changing the listed PI on a GRF proposal will not, in and of itself, be sufficient to have it deemed as a new proposal). Resubmitted proposals must be accompanied by a letter, not to exceed one page, explaining how the reviewers' comments from the previous submission have been addressed. For resubmittals not accepted for funding, the proposers may submit, as a new application, a request for the project one year after the last rejection.

Use of Funds

Budget Items ELIGIBLE for support

  • Student hourly wages (Graduate students are required to submit a statement that this work is not a part of a thesis.)
  • Salaries/wages for research support personnel (e.g., technicians, postdocs, clerical)
  • Travel to conduct research or visit libraries/archives
  • Laboratory animal care
  • Equipment
  • Supplies
  • Services

Budget Items NOT ELIGIBLE for support

  • Investigator salaries
  • Faculty release time
  • Graduate assistantships
  • Graduate tuition
  • Bridging funds
  • Travel to meetings/conferences (includes related fees, lodging and travel expenses)
  • Expenses related to curriculum development, administration, instruction, or instructional training

Research Compliance Requirements (if applicable)

If the proposal would involve active engagement of activities requiring compliance oversight, it is the responsibility of the Principal Investigator to obtain approval from the appropriate compliance committee(s) prior to the initiation of the research project. Please allow sufficient time for the review and approval process which could take up to ten weeks.

Review Procedure

The Research Office Incentive Programs reviews all proposals for eligibility. Those requests that qualify are generally reviewed by two non-Research Council reviewers (possibly including individuals suggested by the PI) and one Faculty Senate Research Council member. The Research Council will provide a prioritized list of recommendations for funding to the Vice President for Research, based on the quality of the proposals as reflected in the evaluation criteria. The Vice President for Research will make all final award decisions based on the recommendations and available funds.

Evaluation Criteria

Proposals will be reviewed both by knowledgeable colleagues and by members of the Research Council. Reviewers will be asked to provide a summary recommendation for each proposal consisting of:

  • High priority for funding
  • Support if funds are available, or
  • Not recommended for funding

In addition, reviewers will be asked to evaluate proposals based on the following criteria:

Scholarly Merit and Impact

  • Does the proposal provide a compelling argument for research?
  • Will the proposed work significantly expand or diversify the investigator's artisic or scholarly base?
  • How would the proposed project lead to a significant contribution to the field of study?
  • Who is the audience for the proposed work, and why will they value it?

Clarity of Proposal

  • Is the text of the proposal well-written and aimed at a general audience of reviewers from a variety of disciplines?
  • Does the proposal provide a clear statement of overall project objectives?
  • Are the proposed methodologies clearly described (avoiding jargon and unexplained acronyms)?
  • Does the proposal provide clear and specific budget information?
  • Is the biosketch well-prepared?


  • Will the project lead to further scholarly activity?
  • Would this lead to publication or public dissemination?
  • Does it improve chances for funding from existing or new sources (including industry or other external partnerships)?
  • Does it allow an established investigator to change directions towards work that is likely to be funded?

Application Procedure

The GRF application form is available in MS Word format (updated December 2014). If you are unable to access this form, contact the Research Office Incentive Programs at (541) 737-8390 to request a paper copy. Please allow one week for delivery.

Complete all sections of the application form and follow the submission instructions on the application form.

Email the complete PDF document with supporting documentation (signatures required) to debbie.delmore@oregonstate.edu by the deadline date.

Incomplete proposals or proposals NOT following the guidelines and format instructions (including spacing, font size, margins and page limits) will not be considered for funding.


The complete PDF document (including supporting documentation and all signatures), must be received in the Research Office Incentive Programs (email to debbie.delmore@oregonstate.edu) by 5:00 PM on the deadline date.


Final Report Requirements

Award recipients (PIs) are required to submit a final report 18 months after initiation of the project.

This final report will be posted on the Research Office website and will be archived such that future applicants and awardees will be able to access it as a source of reference. If there is a valid reason for not wanting the final report posted on the website, submit the justification (limit one page).

Award recipients (PIs) who fail to submit the required final report will be ineligible to receive future funding from the Research Office Incentive Programs.

The final report should contain the following information:

  1. Header: including Proposal Title/Instrument, PI, Co-Is, Department, College, Award Information (type, date of award, amount of award).
  2. A brief summary of the hypothesis or goals and the scholarly work/activities performed using the GRF support.
  3. A brief summary of any additional scholarly activities the GRF funding made possible for the investigator(s).
  4. How and/or on what were the GRF funds expended?
  5. List all external funding requests (i.e. proposals) that have been developed and submitted as a result of the GRF Funding.

Submit the final report electronically to Debbie Delmore, Research Office Incentive Programs at debbie.delmore@oregonstate.edu.

For More Information

Contact Debbie Delmore, Research Office Incentive Programs at: | debbie.delmore@oregonstate.edu | (541) 737-8390