Proposals should use the negotiated rates for F&A costs in effect at the time of the initial award throughout the life of the sponsored agreement. "Life" for the purpose of this subsection means each competitive segment of a project. A competitive segment is a period of years approved by the funding agency at the time of the award.

Revisions

When a previously submitted budget must be revised for the sponsor, and the sponsor requires the Authorized Official’s signature, submit to the Office of Sponsored Programs and Research Compliance, a detailed budget of the revision in addition to any other documents that are required by the sponsor. If the subcontract budgets are also revised, each subcontracting official must re-approve the subcontract budget revisions.

Continuations

Continuation proposals must be reviewed by the Office of Sponsored Programs and Research Compliance when the sponsor requires the Authorized Official’s signature, or when activity and budget for the continuation years was not included as part of the original proposal. For continuations, OSPRC needs to have a Proposal Transmittal Form, and all materials being sent to the sponsor (including a detailed budget and project narrative). For continuations, sub awards can only be charged on the first $25,000 for all years of the award activity, after this they are exempt from indirect costs. If the amount of the sub award is less than $25,000 in the first year, then indirect cost will be charged on the remaining amount of the $25,000 threshold.

For an NIH grant proposal, the date to be used for the DHHS negotiated rate agreement on the checklist must be shown as the date of the most current rate letter.

Supplements

Supplements are a request to the sponsor for additional funds to a current award. Supplements should be submitted to the Office of Sponsored Programs and Research Compliance and requires the proposals check-off sheet and any additional documents being sent to the sponsor (including a detailed budget and project narrative).

For supplements the subcontract can only be charged on the first $25,000, after this they are exempt from indirect costs. If the amount of the sub award is less than $25,000 in the first year, then indirect cost will be charged on the remaining amount of the $25,000 threshold.