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Research Equipment Reserve Fund (RERF)
**Guidelines and Evaluation Criteria Updated January 2019
2019 cycle is complete
Research Equipment Reserve Funds (RERF) may be used to acquire, repair, renovate, or improve equipment directly used for research. The equipment may be inventoried capital equipment (defined as =>$5,000 per unit), or fabricated capitalized equipment.
Due Date - Friday, March 15, 2019, 5 pm (PST). Firm Deadline. - no extensions. - Proposals are in review.
Faculty are allowed to be the PI or Co-I on only one submission per solicitation.
Faculty members with the rank of instructor and above are eligible to serve as Principal Investigator (PI). Faculty with courtesy, affiliate or adjunct appointments may serve as Co-Investigator (Co-I) only. Research Associates, Postdoctoral Scholars, and Postdoctoral Fellows are not eligible to serve as PI or Co-I.
For proposals listing multiple users including CO-Is, the PI must obtain a letter of support (limit one page) which consists of a signed acknowledgement from each of the individuals listed stating that they have agreed to be so recognized and certifying that they have a legitimate need for the equipment being sought in the proposal, preferably with commitment of matching funds.
PIs and Co-Is may receive an award from the RERF program only one time in a 24-month period as the PI. PIs and Co-Is that have received RERF funding as the PI in Spring 2017 and after are NOT eligible to apply. PIs and Co-Is who apply after the 24-month period are only eligible if the required final report(s) from the previous Research Office Incentive Programs has been submitted.
Matching funds must be provided according to the rate table outlined below. Note that funds originating from the Research Office (e.g. capital equipment start-up funding) cannot be used as a source of the required match. Also note that any maintenance costs beyond the warranty period identified in the purchase agreement, building modifications, and training are not eligible for support from the RERF funds nor should the matching funds be designated as supporting these activities.
|Total Acquisition Cost of Equipment||Required Minimum Percentage of Total from Departmental, College or External Sponsor Matching Funds|
|$5000 to $10,000||15%|
|$10,001 to $25,000||20%|
|$25,001 to $50,000||25%|
|$50,001 to $75,000||30%|
Grant funds contracted through DOE National Laboratories and some types of EPA Cooperative Agreements may not be used as matching funds. These organizations retain ownership of equipment purchased with their funds, even if their investment is only a minor contribution to the overall purchase price.
Resubmitted proposals must be accompanied by a letter, not to exceed one page, explaining how the reviewers’ comments from the previous submission have been addressed.
Use of Funds
The following provides common examples of eligible and ineligible items based on recent proposals submitted to this program:
Budget items ELIGIBLE for support. Research equipment may be:
Below is the web link to previously funded equipment
Budget items NOT ELIGIBLE for support
The Research Office Incentive Programs reviews all proposals for eligibility. Those requests that qualify are reviewed by up to three independent Research Council members. Proposals will be prioritized for discussion by the research council based on initial review scores. The PI and Co-Is may be contacted for further information. The proposals will be discussed and scored by the entire research council anonymously. The Research Council will then provide a prioritized list of recommendations for funding to the Vice President for Research, based on the quality of the proposals as reflected in the evaluation criteria. The Vice President for Research will make all final award decisions based on the recommendations and available funds.
Reviewers will be asked to provide a summary recommendation for each proposal consisting of:
In addition, reviewers will be asked to evaluate proposals based on the following criteria:
The RERF application form is available in MS Word Format. If you are unable to access this form, contact the Research Office Incentive Programs at (541) 737-1755 or email Incentive.Programs@oregonstate.edu
Incomplete proposals or proposals NOT following the guidelines (including spacing, font size, margins, and page limits) will not be considered for funding.
The complete PDF document (including supporting documentation and all signatures), must be submitted electronically to Incentive.Programs@oregonstate.edu on the deadline date – Friday, March 15, 2019, 5 pm (PST). Firm Deadline.
Final Reports Requirements
Award recipients (PIs and Co-Is) are required to submit a final report within six months of equipment procurement / repair / construction.
This final report may be posted on the Research Office website and will be archived such that future applicants and awardees will be able to access it as a source of reference. If there is a valid reason for not wanting the final report posted on the website, submit the justification (limit one page).
Award recipients (PIs and Co-Is) who fail to submit the required final report will be ineligible to receive future funding from the Research Office Incentive Programs.
The final report should contain the following information:
Submit the final report electronically to Research Office Incentive Programs at Incentive.Programs@oregonstate.edu.
For More Information
Contact Research Office Incentive Programs at: | Incentive.Programs@oregonstate.edu|