2020 SELECTION COMPLETE - Notifications have been sent.
Research Equipment Reserve Funds (RERF) may be used to acquire, repair, renovate, or improve equipment directly used for research. The equipment may be inventoried capital equipment (defined as =>$5,000 per unit), or fabricated capitalized equipment.
The Principal Investigator (PI) is the person responsible for the intellectual leadership of a project; accepts overall responsibility for directing the research/technical scope of the project and the financial oversight of the award’s funding, and is compliant with relevant university policies and terms and conditions of the award. Faculty are allowed to be the PI or Co-I on only one submission per solicitation.
For proposals listing multiple users, including Co-Is, the PI will provide a list of individuals who have a need for the equipment being sought in the proposal (preferably with a commitment of matching funds).
PIs and Co-Is may receive an award from the RERF program only one time in a 24-month period as the PI. PIs and Co-Is that have received RERF funding as the PI in Spring 2018 and after are NOT eligible to apply. PIs and Co-Is who apply after the 24-month period are only eligible if the required final report(s) from the previous Research Office Incentive Programs has been submitted.
Matching funds must be provided according to the rate table outlined below. Note that funds originating from the Research Office (e.g. capital equipment start-up funds) cannot be used as a source of the required match. Also note that any maintenance costs beyond the warranty period identified in the purchase agreement, building modifications, and training are not eligible for support from the RERF funds nor should the matching funds be designated as supporting these activities.
Grant funding may be used for matching funds, but RERF money may not replace funds originally budgeted in the grant to purchase the requested piece of equipment. Note that grant funds contracted through DOE National Laboratories and some types of EPA Cooperative Agreements may not be used as matching funds. These organizations retain ownership of equipment purchased with their funds, even if their investment is only a minor contribution to the overall purchase price.
|Total Acquisition Cost of Equipment||Required Minimum Percentage of Total from Departmental, College or External Sponsor Matching Funds|
|$5000 to $10,000||15%|
|$10,001 to $25,000||20%|
|$25,001 to $50,000||25%|
|$50,001 to $75,000||30%|
Resubmitted proposals must be accompanied by a letter, not to exceed one page, explaining how the reviewers’ comments from the previous submission have been addressed.
Use of Funds
The following provides common examples of eligible and ineligible items based on recent proposals submitted to this program:
Budget items eligible for support. Research equipment may be:
Below is the web link to previously funded equipment
Budget items not eligible for support
The Research Office Incentive Programs reviews all proposals for eligibility. Those requests that qualify are reviewed by up to three independent Research Council members. Proposals will be prioritized for discussion by the research council based on initial review scores. The PI and Co-Is may be contacted for further information. The proposals will be discussed and scored by the entire research council anonymously. The Research Council will then provide a prioritized list of recommendations for funding to the Vice President for Research, based on the quality of the proposals, as reflected in the evaluation criteria. The Vice President for Research will make all final award decisions based on the recommendations and available funds.
Reviewers will be asked to provide a summary recommendation for each proposal consisting of:
In addition, reviewers will be asked to evaluate proposals based on the following criteria:
The RERF application to the Research Office is comprised of 3 components:
Complete all sections of the application form and follow submission instructions on the application form.
If you are unable to access the application instructions and/or application form, contact the Research Office Incentive Programs at (541) 737-1755 or email Incentive.Programs@oregonstate.edu
Email the complete PDF file with supporting documentation to Incentive.Programs@oregonstate.edu by Friday, March 13, 2020, at 5 pm (PST) firm deadline (no extensions)
Final Reports Requirements
Award recipients (PIs and Co-Is) are required to submit a final report within six months of equipment procurement/repair/construction.
Award recipients (PIs and Co-Is) who fail to submit the required final report will be ineligible to receive future funding from the Research Office Incentive Programs.
The final report should contain the following information:
Submit the final report electronically to Research Office Incentive Programs at Incentive.Programs@oregonstate.edu.
For More Information
Contact Research Office Incentive Programs at Incentive.Programs@oregonstate.edu