The HRPP has added FAQs for the most common Cayuse HE questions including information on submitting modifications to approved iRIS studies), as well as new features and changes in the application and review processes.
The HRPP will offer Cayuse Tech help drop-in hours via Zoom for researchers needing technical assistance with using Cayuse HE. Drop-in hours will be held Monday through Thursday 9:00 –10:00 AM & 1:00 –2:00 PM. (The Zoom room will not be monitored outside these hours).
Please visit the HRPP home page to learn more about the new system.
As we prepare to transition studies to Cayuse, here are important deadlines:
The last day to submit a new application, project revision, or continuing review application is Monday, October 3. Since the last day the HRPP will be able to post approvals in iRIS is October 10, unless you MUST start a new study prior to October 10, we recommend all new study submissions wait to submit in Cayuse. Please reach out to the HRPP if you would like to consult with us about the best course of action for an upcoming submission.
The last day the HRPP will approve any applications for research is Monday, October 10. If your submission is not approved by this date, it will need to be submitted as a new application in Cayuse.
The expected launch date of Cayuse is Friday, October 28.
For the HRPP, the transition to Cayuse will also mark the closure of two IRB legacy submission systems; the email-based process (for studies approved prior to 2019, submitted via email) and iRIS. To facilitate a smoother transition, the HRPP evaluated both systems and their current studies to develop a targeted transition process.
Whether your study will be migrated or not depends on two factors: 1) which system your study is in (email-based or iRIS) and 2) the review level your study received. Please read the following information and refer to the table below for additional clarification. Please note that this transition plan is designed to facilitate ongoing approval for your study - if you are required to submit your study as a new application in Cayuse, your legacy study will not be closed until the new application has been reviewed and approved in Cayuse.
The HRPP team will communicate directly with PIs on the status of any studies being migrated to Cayuse. After the data transition occurs to Cayuse, PIs will be able to view studies in a read-only format in iRIS. Thereafter, any future modifications, renewals or closures will be submitted in Cayuse.
Submission type |
What will happen to your study |
.118 determination |
You can convert your .118 into a new study application up until October 3. If you don’t submit a new application by October 3, you will need to wait until Cayuse is live and submit a new application. |
Expedited study* |
Your study will be migrated to Cayuse for you after the go-live date. You will not be allowed to make any changes to your study until the migration is complete. We anticipate the migration process will take two weeks. The HRPP will notify you when your study has been migrated to Cayuse. Thereafter, any future modifications, renewals, or closures will be submitted in Cayuse. |
Full Board study* |
Your study will be migrated to Cayuse for you after the go-live date. You will not be allowed to make any changes to your study until the migration is complete. We anticipate the migration process will take two weeks. The HRPP will notify you when your study has been migrated to Cayuse. Thereafter, any future modifications, renewals, or closures will be submitted in Cayuse. |
Flex or exempt* |
Your study will not be migrated to Cayuse. However, you may continue conducting activities as they are currently described in your approved application. You may continue the project as described without interruption as long as you do not need to make changes to your study activities. This table clarifies which changes must be submitted for review for Flex and exempt studies. If you need to make changes to your study after Cayuse is live, you will need to submit a new study application for review and approval in Cayuse. While the new application is under review, you may continue to conduct activities as they are described in your approved iRIS documents, but you must wait to initiate the proposed changes until the new application has been approved in Cayuse. If you do not need to make changes to your study, you may continue research activities but you will need to note your original study expiration date and complete your activities by that date. The HRPP will not be sending expiration reminders for these studies once iRIS is archived and Cayuse is live If you need to continue activities beyond the expiration date, you will need to submit a new study application in Cayuse. |
“Deferred” |
If OSU IRB ceded review of your study to another institution’s IRB (labeled “Deferred”* in iRIS) your study will not be migrated to Cayuse. You may continue conducting activities as they are described in the reviewing IRB’s approved application. If the reviewing IRB reviews and approves a modification to the application, you will need to submit a new application in Cayuse. You will need to attach the currently approved IRB documents and the current IRB approval letter. If the application does not need to be modified, you may continue research activities, but you will need to note the original expiration date from OSU and complete your activities by that date. The HRPP will not be sending expiration reminders for these studies once iRIS is closed. If you wish to continue activities beyond the expiration date, you will need to submit a new study application for external collaborations in Cayuse. |
*To find out the review level of your study, please expand the Frequently Asked Questions section below.
Submission type |
What will happen to your study |
Expedited* or Full Board * |
Your study will not be migrated into Cayuse and you will need to submit a new study application in Cayuse for review and approval once Cayuse is live. You may continue conducting activities as they are currently described in the approved application while your new application is under review. Once your study is approved in Cayuse, your legacy study will be closed and any modifications, renewals or closures will be submitted in Cayuse.
|
Flex* or exempt* |
Your study will not be migrated, but you may continue conducting activities as they are currently described in the approved application. You may continue to conduct your research without interruption as long as you do not need to make changes to your study. This table clarifies which changes must be submitted for Flex and exempt studies. If you need to make changes to your study after Cayuse is live, you will need to submit a new study application in Cayuse. While the new application is under review, you may continue to conduct activities as they are described in your approved documents, but you must wait to initiate the proposed changes until the new study has been reviewed and approved in Cayuse. If you do not need to make changes to your study, you may continue research activities, but you will need to note your original study expiration date and complete your activities by that date. The HRPP is no longer sending expiration reminders for these studies. If you need to continue activities beyond the expiration date, you will need to submit a new study application in Cayuse. |
“Oversight Deferred” |
Your study will not be migrated to Cayuse. You may continue conducting activities as they are described in the reviewing IRB’s approved application. If the reviewing IRB reviews and approves a modification to the application, you will need to submit a new application to OSU in Cayuse. You will need to attach the currently approved IRB documents and the current IRB approval letter. If the application does not need to be modified, you may continue research activities, but you will need to note the original study expiration date from OSU and complete your activities by that date. The HRPP is no longer sending expiration reminders for these studies. If you wish to continue activities beyond the expiration date, you will need to submit a new study application for external collaborations in Cayuse. |
*To find out the review level of your study, please expand the Frequently Asked Questions section below.
Q: Why can't email-based studies be migrated into Cayuse?