The application and protocol form is designed to assist the IRB in identifying which activities in a multi-center study will be conducted by OSU researchers. Researchers should complete the relevant sections of the new application and protocol form (see the Submission Steps under New Applications) if:

  1. A protocol from an external institution is being submitted in lieu of the OSU protocol template, or
  2. When the researcher is requesting that OSU defer oversight to an external IRB.

External Collaborators and IRBs

All investigators on the study team must be covered by an IRB approval regardless of their affiliation with OSU. To determine which investigators need to be listed as part of the study team, please call the HRPP Office at 541-737-8008.

There is a mechanism in place for one IRB to defer oversight to another.  This reduces the need for multiple IRBs to review a single study.  Most IRBs, but not all, are willing to facilitate this process.  Therefore, there are three options for ensuring that investigators from multiple institutions are covered by an IRB approval for a single study:

  1. The OSU IRB can defer oversight to an external institution. Please see the investigator responsibilities for this option.
  2. The OSU IRB can accept responsibility for oversight of external researchers. Please see the investigator responsibilities for this option.
  3. Each institution can oversee the research separately (except for non-exempt, NIH-funded research)

IRB Office staff will help OSU researchers navigate these decisions by speaking directly with the external IRBs. If there are external collaborators, please provide appropriate contact information for the IRB at the collaborator’s institution in the new application and protocol form.

The OSU HRPP is a participating institution in the SMART IRB online reliance system. If you are collaborating with researchers at another SMART IRB participating institution, we may ask you to provide information through the SMART IRB Platform. The HRPP Office will provide additional instructions during the review process.

The OHSU and OSU IRBs have a Memorandum of Understanding (MOU) that enables OSU to defer oversight to OHSU under the following circumstances:

  1. Research that recruits and enrolls only OHSU research subjects, or
  2. Research that is conducted by faculty with joint OHSU/OSU appointments, or
  3. Applications for which OHSU is either the primary or sub-awardee on a grant or contract, so long as OHSU is considered engaged in research as defined by the Office of Human Research Protections (OHRP).

After OSU makes the determination to defer oversight, it is the PI’s responsibility to ensure that OSU receives a copy of all approval and approved documents from OHSU.