The Grant Reporting System (GRS) Expense Verification Tool is now part of the online GRS system and can be accessed through the myOregonState portal. The new tool is available now for researchers and enables them to efficiently review expenses on their grants on a monthly basis. Use of the tool is currently optional to allow time for researchers to familiarize themselves with it over the next few months.  Use of the Expense Verification Tool will become mandatory starting January 1, 2021, at which point it will shepherd various simplifications in our processes.  

  • The tool includes a user-friendly and intuitive interface for Principal Investigators or delegates, to review expenses on their grants, identify inaccurate postings of spending, and straightforwardly alert their business center by tagging the item in the tool.
  • Beginning January 1, 2021 the tool will replace other duplicative PI expense approvals including review of BennyBuy invoices, BennyBuy purchases under $5,000, and in the future travel reimbursements and P-card transactions will be included.
  • Adoption of the expense verification tool will allow our campus to move towards project-based effort certification on federal awards, replacing our current onerous Personnel Activity Report (PAR) form effort certification process.  This move will result in a significant reduction of administrative burden for PIs, Business Centers, and the Research Office.   


For more information, see: