How to contact us

Email address: proposals@oregonstate.edu

Purpose: Primarily used for active Cayuse proposals in review process

Monitored By: Assistant Grant and Contact Officers

Preference when sending to this inbox:

  • Cayuse number in subject line
  • Emails will automatically sort if the Cayuse number is included in subject line

What to send:

  • Any proposal question and replies to proposal review comments
  • Just in Time (JIT) requests.

Email address: OSRAA@oregonstate.edu

Purpose:

  • General inbox for questions from campus
  • Setup work flow and compliance reside within this box

Monitored By: Grant and Contract Administrators

Preference when sending to this inbox: Grant or Cayuse Number for reference

What to send:

  • Any general questions for OSRAA including status requests
  • Post award forms (Foreign Travel Authorizations, No Cost Extensions, Rebudgets, Sponsor Registration Forms, etc.)
  • PI Changes
  • PI Transfers Out
  • All other prior approval requests

Email address: sponsored.programs@oregonstate.edu

Purpose:

  • Inbox for awards coming from sponsors
  • Also frequently used as main inbox for sponsor portal registration

Monitored By: Grant and Contract Officers

Preference when sending to this inbox: If possible, include Grant ID or Cayuse Number or DB Number

What to send:

If you receive an award document that needs a signature, please forward to this inbox. We will log it in and have a grant and contract officer review the agreement.

Also, requests for outgoing subawards, and annual renewal of subawards. Request for certs and reps that are required with the award.

Email address: subawards@oregonstate.edu

Purpose: Inbox for outgoing subaward invoicing

Monitored By: Grant and Contract Administrators

Preference when sending to this inbox: Subaward number (e.g. S1234A-A)

What to send: Invoices from subawardees to be processed for payment

Email address: OSRAA.Finance@oregonstate.edu

Purpose: Invoice, reporting and cashiering/Accounts Receivable questions

Monitored By: Grant Accountants & Cash Team

Preference when sending to this inbox: Please reference Grant and Team name

What to send: Questions and/or requests regarding:

  • Invoices
  • Financial Reporting
  • Expenditures
  • Allowability of Charges
  • Final Deadlines and Closeouts
  • Any Certified Expenditures
  • Revenue/Payments

Still not sure who to contact? Email us and we'll get you in contact with the right person.

Org Chart (PDF)

Staff Directory

Either search by name or select your college or unit to find your support team.

Mark Bierly
Business System Analyst
541-737-2842
Email Mark
Kim Calvery
Program Operation Officer
541-737-2198
Email Kim
Sandy Cobb
Research Fiscal Officer
541-867-0124
Email Sandy
Stacey De La Rosa Ortiz
Fiscal Coordinator 1
Email Stacey
Jessica Dickason
Grant & Contract Administrator
541-737-2584
Email Jessica
Zachary Gill
Dir-Spnsrd Prog/Award Contract
541-737-1794
Email Zachary
Lisa Hall
Program Representative 2
Email Lisa
Heidi Hammond
Grant & Contract Administrator
541-737-4648
Email Heidi
Jennifer Hayden
Fiscal Coordinator 1
541-737-4227
Email Jennifer
Autumn Helenihi
Accountant 2
541-737-2654
Email Autumn
Rhonda Holcomb
Accountant 2
541-541-3415
Email Rhonda
Lori Hourston
Accountant 2
Email Lori
Corey Johnson
Grant and Contract Officer
541-737-5708
Email Corey
Aedra McCarthy
Dir-Spon Prog, Award Mgt
541-737-4927
Email Aedra
Julianne Meier
Program Representative 2
541-737-4933
Email Julianne
Rachel Polansky
Fiscal Coordinator 1
541-737-5914
Email Rachel
Robin Shumway
Grant and Contract Officer
541-737-2295
Email Robin
Cindy Tait-Withrow
Grants and Contract Officer
541-737-9087
Email Cindy
Sara Traeger
Fiscal Coordinator 2
541-737-4895
Email Sara
Dawn Wagner
Grant & Contracting Officer
541-737-9026
Email Dawn
Michelle Warf
Grant & Contract Administrator
541-737-4613
Email Michelle
Vickie Watkins
Legal & Compliance Mgr
541-737-0668
Email Vickie
Amanda Watts
Managing Fiscal Coordinator
541-737-4510
Email Amanda
Melinda Woods
Program Representative 2
541-737-8727
Email Melinda
Jeffrey Zoellner
Accountant 2
541-737-5144
Email Jeffrey