International Visitors

International Visitors, Scholars, and Employees

All international visitors, scholars, and employees invited to Oregon State University (OSU) must be reviewed and approved by the Export Control and International Compliance (ECIC) office prior to arrival on OSU’s campus or prior to approval for an extension if already on campus. 

For visa beneficiaries, the OSU PI or supervisor responsible for the beneficiary should complete OSU's Deemed Export Verification for Non-Immigrant Visas form and upload a copy of the scholar’s CV and the identification page from their passport. Please note that some scholars may require an export license depending on their citizenship and proposed research at OSU and this can take approximately four weeks to nine months or more. Below are instructions for the Deemed Export Verification for Non-Immigrant Visas form submittal:

• Please go to the Deemed Export Verification for Non-Immigrant Visas system.
  • New users should enter their OSU email address, click LOG IN, and will then be prompted to complete the registration process; or
  • If you are an existing user, enter your login credentials. 
  • Note: Some special characters are not accepted in passwords (e.g. @, #, $, *).

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• From the main menu:
  • Select "New Request" then "Hiring a non-U.S. person (I-129)" (even if unpaid).
  • From the "Event" drop drop-down select "J Visa Screening" or "International Hiring Screen 1" (for H-1Bs, TNs, E-3s, etc.).

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• Complete the entire form as thoroughly as you can then submit. 
  • Note One: Use the visa beneficiary's first and last name as the Case Name
  • Note Two: The name of the department, supervisor, and type of research is referring to OSU.
• The request will be reviewed by the ECIC, and you will be sent an email with the results of the export control evaluation once complete. 
  • If you have any problems or questions when submitting the required form in the Deemed Export Verification for Non-Immigrant Visas system, please contact the ECIC for assistance.

The ECIC will notify the sponsor or department if there is an export license required or if there is anything that the visitor or international scholar access due to export control regulations or requirements. It is recommended that international visitors and scholars are limited to accessing published, publicly available, or educational information or the results of 'fundamental research'. Note: The sponsor is responsible for export control compliance as it relates to international visitors, scholars and employees.

Have questions? Please visit our Export Control Frequently Asked Questions page - “International Visitors and Visual Compliance” or contact our office at [email protected]. 

For general questions regarding the visa process, contact our partners in the International Employee and Scholar Services's office.