Office for Sponsored Research and Award Administration

Email address: proposals@oregonstate.edu

Purpose: Primarily used for active Cayuse proposals in review process

Monitored By: Assistant Grant and Contact Officers

Preference when sending to this inbox:

• Cayuse number in subject line
• Emails will automatically sort if the Cayuse number is included in subject line

What to send:

• Any proposal question and replies to proposal review comments
• Just in Time (JIT) requests.

Email address: OSRAA@oregonstate.edu

Purpose:

• General inbox for questions from campus
• Setup work flow and compliance reside within this box

Monitored By: Grant and Contract Administrators

Preference when sending to this inbox: Grant or Cayuse Number for reference

What to send:

• Any general questions for OSRAA including status requests
• Post award forms (Foreign Travel Authorizations, No Cost Extensions, Rebudgets, Sponsor Registration Forms, etc.)
• PI Changes
• PI Transfers Out
• All other prior approval requests

Email address: sponsored.programs@oregonstate.edu

Purpose:

• Inbox for awards coming from sponsors
• Also frequently used as main inbox for sponsor portal registration

Monitored By: Grant and Contract Officers

Preference when sending to this inbox: If possible, include Grant ID or Cayuse Number or DB Number

What to send:

If you receive an award document that needs a signature, please forward to this inbox. We will log it in and have a grant and contract officer review the agreement.

Also, requests for outgoing subawards, and annual renewal of subawards. Request for certs and reps that are required with the award.

Email address: subawards@oregonstate.edu

Purpose: Inbox for outgoing subaward invoicing

Monitored By: Grant and Contract Administrators

Preference when sending to this inbox: Subaward number (e.g. S1234A-A)

What to send: Invoices from subawardees to be processed for payment

Email address: OSRAA.Finance@oregonstate.edu

Purpose: Invoice, reporting and cashiering/Accounts Receivable questions

Monitored By: Grant Accountants & Cash Team

Preference when sending to this inbox: Please reference Grant and Team name

What to send: Questions and/or requests regarding:

• Invoices
• Financial Reporting
• Expenditures
• Allowability of Charges
• Final Deadlines and Closeouts
• Any Certified Expenditures
• Revenue/Payments