Overview
The Office of Sponsored Research and Awards Administration (OSRAA) oversees submission of pre-application items and full proposals from researchers for external funding. have been developed for use in the submission of pre-proposals and proposals for external funding. This page provides an overview of timelines and polices that apply to this process at OSU.
Pre-Application Items
Letters of Intent (LOIs), Pre-Proposals, or similar pre-application documents must be submitted to OSRAA for review and authorization if one of the following conditions occur at this phase of submission:
- The sponsor requires the signature of or submission on a web page by an Authorized Organization Representation (AOR) or other institution-level business representative for the submission (e.g., National Science Foundation)
- The sponsor requires a detailed budget
In these instances, OSRAA does need to provide at least a cursory review of pre-application material before it is submitted to a sponsor. However, a CayuseSP record (and routing) is generally not required.
Timeline for OSRAA Review:
Pre-application package/item(s) must be emailed to [email protected] or made available through the sponsor portal by 8am PT on the submission deadline date in order to receive review and guarantee timely submission.
Full Proposals
All proposals (or similar pre-award packages) submitted to external sponsors that have the potential to result in funding to support a project must be submitted to OSRAA for review and authorization prior to submission to the external sponsor. This includes proposals for grants, contracts or cooperative agreements.
Timeline for OSRAA Review:
To ensure the submission of proposals by prescribed deadline dates, PIs should allow at least five (5) full business days for a proposal to be reviewed and processed through OSRAA. Proposals that are not routed to OSRAA for initial review five (5) full business days ahead of submission deadline and in ready-to-submit format by 8am on the deadline date will be considered a "Rush" proposal and may not receive a full compliance review. See chart for full timeline details. During major and heavy deadline periods, additional time for proposal processing may be necessary.
The following steps outline the basic process for full proposals:
|
Business Days to Submission |
Person(s) Responsible |
Action |
|
7+ |
PI/Co-PI(s) or CARE Support Staff |
Create CayuseSP record Complete all CayuseSP forms (should have green check mark in left hand menu) & upload attachments: solicitation, draft SOW or other technical documents, all final non-technical documents. Also recommend AOR access be granted in sponsor portal at this point. |
|
7+ |
PI/Co-PI(s) |
Initiate Routing + Certify |
|
6+ |
Department Chair / Unit Director(s) |
Review + Certify |
|
6+ |
Dean / Equivalent next-level unit lead |
Review + Certify |
|
5+ |
PI/Co-PI(s) |
Ensure proposal makes it to OSRAA |
|
2+ |
OSRAA Proposal Analyst |
Complete initial review |
|
0 7:59am PT on submission date |
PI/Co-PIs(s) |
Finalize proposal documents/package + authorize submission |
|
0 After 8am PT on submission date |
OSRAA Proposal Analyst
|
Complete final review |
|
Approve / Submit Approve and authorize PI/support staff to submit, or approve and submit directly as AOR |
||
|
Prior to commencing award activities – or, if needed, during proposal development |
PI/Co-PI(s) |
Consult appropriate oversight units or committees for special requirements |